Purchasing Associate

About the Role

We are looking for a detail-oriented and proactive Purchasing Associate to join our procurement team. In this role, you will be responsible for supporting end-to-end purchasing activities, ensuring the timely and cost-effective acquisition of goods and services required across the organisation. You will work closely with vendors, internal departments, and senior procurement managers to maintain smooth supply chain operations.

As a Purchasing Associate, you will play a critical role in evaluating supplier quotations, raising purchase orders, and maintaining accurate procurement records. You will be expected to build and nurture strong vendor relationships while consistently negotiating favourable terms that align with the company's budgetary goals. Your ability to multitask and manage competing priorities will be essential in this fast-paced environment.

This position offers an excellent opportunity for professionals looking to grow their career in procurement and supply chain management within a dynamic and collaborative workplace. Candidates with a strong analytical mindset and a thorough understanding of Indian market vendors and sourcing practices will be highly preferred.

Key Responsibilities

• Raise and process purchase orders (POs) accurately and in a timely manner using ERP systems such as SAP or Oracle
• Identify, evaluate, and onboard new vendors while maintaining an updated and reliable approved vendor database
• Obtain and compare quotations from multiple suppliers to ensure the best pricing, quality, and delivery timelines
• Coordinate with warehouse, finance, and operations teams to ensure seamless goods receipt and invoice reconciliation
• Monitor purchase order status and proactively follow up with suppliers to prevent delays in delivery schedules
• Assist in conducting vendor performance reviews and preparing comparative analysis reports for management
• Ensure all procurement activities comply with company policies, GST regulations, and internal audit requirements
• Maintain organised documentation of contracts, agreements, and purchase records for audit and compliance purposes

Requirements

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field
• 1–3 years of experience in a purchasing, procurement, or vendor management role, preferably in a mid-to-large-sized organisation
• Proficiency in MS Excel and working knowledge of ERP platforms such as SAP, Tally, or Oracle
• Strong understanding of GST invoicing, purchase documentation, and basic Indian taxation norms applicable to procurement
• Excellent negotiation, communication, and interpersonal skills with the ability to manage multiple vendor relationships simultaneously
• High attention to detail with strong analytical and problem-solving capabilities
• Ability to work independently under minimal supervision while meeting strict deadlines

Benefits

• Competitive CTC with annual performance-linked increments and incentive structure
• Comprehensive health insurance coverage for employees and immediate family members
• Structured learning and development programmes including procurement certifications and ERP training support
• Flexible working arrangements including hybrid work options available post-probation period
• Provident Fund, gratuity benefits, and paid leave as per Indian statutory norms, along with additional wellness leave