Purchasing Associate

About the Role

We are looking for a detail-oriented and proactive Purchasing Associate to join our growing procurement team in India. In this role, you will play a critical part in managing the end-to-end purchasing process, ensuring that the organization acquires goods and services at the best possible value, quality, and delivery timelines. You will work closely with internal stakeholders, vendors, and supply chain partners to support smooth business operations. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and is passionate about building efficient procurement practices.

Key Responsibilities

• Source and evaluate suppliers, vendors, and service providers based on price, quality, reliability, and compliance with company standards.
• Prepare and process purchase orders accurately, ensuring all documentation is complete and aligned with internal approval workflows.
• Negotiate pricing, payment terms, and contractual agreements with vendors to achieve cost savings and favorable terms for the organization.
• Monitor and track order status, delivery schedules, and inventory levels to prevent shortages or overstock situations.
• Maintain and update the vendor database, ensuring supplier records, contracts, and performance evaluations are current and accessible.
• Collaborate with finance, operations, and warehouse teams to reconcile invoices, resolve discrepancies, and ensure timely payment processing.
• Conduct regular market research and benchmarking to identify new sourcing opportunities and stay informed about industry pricing trends.
• Ensure all purchasing activities comply with company policies, regulatory requirements, and ethical procurement standards.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field.
• 1–3 years of experience in purchasing, procurement, or supply chain roles, preferably within a corporate or manufacturing environment.
• Strong understanding of procurement processes, vendor management, and basic contract principles.
• Proficiency in MS Office Suite, particularly Excel, and familiarity with ERP systems such as SAP, Oracle, or similar platforms.
• Excellent negotiation, communication, and interpersonal skills with the ability to manage multiple vendor relationships simultaneously.
• Strong analytical and problem-solving abilities, with a keen eye for detail and accuracy in documentation.
• Ability to work independently as well as collaboratively in a team-oriented environment, managing priorities under tight deadlines.

Benefits

• Competitive Compensation: We offer an attractive salary package benchmarked against industry standards, along with performance-based incentives to reward your contributions.
• Health and Wellness: Comprehensive medical insurance coverage for you and your immediate family, including hospitalization, dental, and wellness programs.
• Professional Development: Access to training programs, certification support, and career advancement opportunities within a dynamic and growing organization.
• Work-Life Balance: Flexible working arrangements, generous paid leave policies, and a supportive work culture that values employee well-being.
• Provident Fund and Gratuity: Full statutory benefits including Employee Provident Fund (EPF) contributions and gratuity as per the Payment of Gratuity Act, ensuring long-term financial security.