Payroll Specialist

About the Role

We are seeking a detail-oriented and experienced Payroll Specialist to join our Human Resources and Finance team. In this critical role, you will be responsible for managing end-to-end payroll operations for our organization, ensuring accurate and timely salary disbursements in full compliance with Indian statutory regulations. The ideal candidate brings a strong understanding of Indian payroll laws, tax frameworks, and labor compliance requirements. You will work closely with HR, Finance, and department heads to deliver a seamless payroll experience for all employees across the organization.

Key Responsibilities

• Process accurate and timely monthly payroll for all employees, including full-time, part-time, and contractual staff, ensuring zero discrepancies in salary disbursements.
• Manage statutory compliance including Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), TDS, and Gratuity calculations and filings in accordance with applicable Indian laws.
• Prepare and file monthly, quarterly, and annual statutory returns such as Form 24Q, Form 16, and other income tax-related documents within prescribed deadlines.
• Maintain and update employee payroll records, including salary revisions, promotions, new joiners, full and final settlements, and exit processing.
• Coordinate with the Finance team to reconcile payroll accounts, generate payroll reports, and support monthly and annual audits.
• Address and resolve employee queries related to salary slips, tax deductions, reimbursements, and other payroll-related concerns in a timely and professional manner.
• Implement and maintain payroll software systems, ensuring data integrity, system updates, and process improvements for operational efficiency.
• Stay updated on changes in Indian labor laws, tax regulations, and government notifications to proactively ensure ongoing organizational compliance.

Requirements

• Bachelor's degree in Commerce, Finance, Human Resources, or a related field; a professional certification in payroll or HR is an added advantage.
• Minimum 3–5 years of hands-on experience in payroll processing within an Indian organizational context, preferably in a mid-to-large-sized company.
• Strong working knowledge of Indian statutory compliance including PF, ESI, PT, LWF, TDS, and the Income Tax Act.
• Proficiency in payroll management software such as GreytHR, Keka, Darwinbox, SAP HCM, or similar platforms, along with advanced Microsoft Excel skills.
• Exceptional attention to detail, numerical accuracy, and the ability to handle confidential employee information with the highest level of integrity and discretion.
• Strong analytical and problem-solving skills with the ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills to collaborate effectively with cross-functional teams and respond professionally to employee inquiries.

Benefits

• Competitive compensation package with performance-linked incentives and annual salary reviews based on individual and organizational growth.
• Comprehensive health insurance coverage for employees and their immediate family members, including medical, dental, and vision benefits.
• Opportunities for professional development and upskilling through sponsored certifications, workshops, and industry training programs.
• Flexible work arrangements including hybrid work options, paid time off, and a supportive work-life balance culture.
• A collaborative and inclusive workplace environment with clear career progression pathways and recognition programs that celebrate employee contributions.