Payroll Specialist

About the Role

We are seeking a detail-oriented and experienced Payroll Specialist to join our growing Human Resources and Finance team. In this critical role, you will be responsible for managing end-to-end payroll operations for our workforce across India, ensuring accurate and timely salary disbursements in full compliance with applicable statutory regulations. The ideal candidate brings a strong understanding of Indian payroll laws, tax frameworks, and labour compliance requirements, combined with exceptional analytical skills and a commitment to data confidentiality. You will work closely with HR, Finance, and department heads to deliver seamless payroll experiences for all employees.

Key Responsibilities

• Process monthly payroll for all employees accurately and on schedule, including full and final settlements for exiting staff, ensuring zero errors in disbursements.
• Maintain and update employee payroll records, including salary revisions, promotions, new joiners, and separations in the payroll management system.
• Ensure statutory compliance with all applicable Indian regulations, including Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), TDS, and Gratuity deductions and remittances.
• Prepare and file periodic statutory returns and challans within prescribed deadlines, coordinating with government portals such as EPFO and ESIC.
• Generate Form 16, salary slips, and other payroll-related documents for employees on a timely basis, addressing queries and discrepancies with professionalism.
• Coordinate with the Finance team to reconcile payroll accounts, process journal entries, and support month-end and year-end closing activities.
• Stay updated on changes in labour laws, tax regulations, and government notifications, proactively implementing required adjustments to payroll processes.
• Prepare comprehensive payroll reports and MIS dashboards for senior management, highlighting cost trends, headcount data, and compliance status.

Requirements

• Bachelor's degree in Commerce, Finance, Human Resources, or a related field; a postgraduate qualification or professional certification in payroll or HR is an added advantage.
• Minimum 3 to 6 years of hands-on experience in payroll processing within an Indian corporate environment, preferably in a mid-to-large-sized organisation.
• In-depth knowledge of Indian payroll legislation, including the Income Tax Act, PF Act, ESI Act, Payment of Gratuity Act, and Shops and Establishments Act.
• Proficiency in payroll software such as Greytip, Keka, ADP, SAP HCM, or similar platforms, along with strong Microsoft Excel skills including VLOOKUP, pivot tables, and formula-based reporting.
• Strong analytical and numerical aptitude with exceptional attention to detail and the ability to manage high volumes of data under tight deadlines.
• Excellent communication and interpersonal skills to handle employee queries with sensitivity and maintain confidentiality of payroll information at all times.
• Demonstrated ability to work independently as well as collaboratively across cross-functional teams in a fast-paced work environment.

Benefits

• Competitive compensation package with performance-linked bonuses and annual salary reviews aligned with industry benchmarks.
• Comprehensive health insurance coverage for employees and their dependents, including medical, dental, and vision benefits.
• Opportunities for professional development and upskilling through sponsored certifications, workshops, and e-learning platforms.
• Flexible work arrangements including hybrid work options, promoting a healthy work-life balance for all team members.
• A collaborative and inclusive workplace culture that values diversity, recognises individual contributions, and supports long-term career growth within the organisation.