Document Controller

About the Role

We are seeking a detail-oriented and highly organized Document Controller to join our team in India. In this critical role, you will be responsible for managing, maintaining, and controlling the flow of documents across the organization to ensure accuracy, accessibility, and compliance with company standards and regulatory requirements. You will work closely with project managers, engineers, quality assurance teams, and senior leadership to support efficient document management practices throughout the project lifecycle. This is an excellent opportunity for a professional who thrives in a structured environment and is passionate about maintaining operational excellence through effective documentation systems.

Key Responsibilities

• Establish, maintain, and continuously improve document control procedures, systems, and workflows in accordance with organizational and industry standards.
• Receive, register, distribute, and archive all incoming and outgoing project documents, drawings, correspondence, and technical specifications in a timely and accurate manner.
• Ensure all documents are correctly identified, classified, and stored within the company's Document Management System (DMS) with appropriate version control and revision history.
• Monitor document review and approval cycles, following up with relevant stakeholders to ensure timely sign-off and compliance with established deadlines.
• Coordinate with project teams, contractors, and vendors to manage the submission and retrieval of technical documentation, ensuring all records meet contractual and quality requirements.
• Conduct regular audits of document repositories to identify discrepancies, outdated files, or missing records, and take corrective action as necessary.
• Prepare and distribute document status reports, transmittal logs, and document registers to keep all stakeholders informed of documentation progress.
• Support onboarding of new team members by providing training and guidance on document control procedures and system usage.

Requirements

• Bachelor's degree in Engineering, Business Administration, Library Science, or a related field from a recognized institution.
• Minimum of 3 to 5 years of proven experience in document control, records management, or a similar administrative role, preferably within the construction, oil and gas, or engineering sector.
• Proficiency in Document Management Systems such as Aconex, SharePoint, Documentum, or similar platforms, along with strong working knowledge of Microsoft Office Suite.
• Thorough understanding of document control principles, ISO standards, and quality management systems relevant to the Indian regulatory and business environment.
• Exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities simultaneously under tight deadlines.
• Excellent verbal and written communication skills in English, with the ability to liaise effectively with cross-functional teams and external stakeholders.
• Demonstrated ability to maintain confidentiality and handle sensitive documents with the utmost professionalism and integrity.

Benefits

• Competitive Compensation: We offer an attractive salary package aligned with industry standards, along with performance-based incentives to reward your contributions.
• Health and Wellness: Comprehensive medical insurance coverage for employees and their immediate family members, including hospitalization and preventive care benefits.
• Professional Development: Access to ongoing training programs, certification support, and career advancement opportunities to help you grow within the organization.
• Work-Life Balance: Flexible working arrangements, paid annual leave, and public holidays in accordance with Indian labor laws to support your personal well-being.
• Collaborative Culture: Be part of a diverse, inclusive, and supportive workplace that values innovation, teamwork, and mutual respect across all levels of the organization.