Document Controller

About the Role

We are seeking a detail-oriented and highly organized Document Controller to join our team in India. In this critical role, you will be responsible for managing the lifecycle of all company documents, ensuring accurate filing, version control, and timely distribution across departments. You will serve as the central point of contact for document management activities, supporting project teams, compliance officers, and senior management with reliable and efficient document handling. The ideal candidate thrives in a structured environment, demonstrates exceptional attention to detail, and possesses a strong understanding of document control systems and best practices.

Key Responsibilities

• Establish, maintain, and continuously improve the company's document management system, ensuring all records are accurately stored, indexed, and easily retrievable by authorized personnel.
• Control the issuance, revision, and distribution of all official documents, drawings, specifications, and reports in accordance with established company procedures and industry standards.
• Conduct regular audits of document repositories to verify compliance with version control protocols and identify any outdated, duplicate, or incorrectly filed records.
• Collaborate closely with project managers, engineers, and department heads to collect, process, and archive project documentation within agreed timelines.
• Maintain a comprehensive document register and tracking log, providing real-time status updates on document approvals, reviews, and submissions.
• Ensure all incoming and outgoing correspondence, technical documents, and contractual records are properly stamped, logged, and distributed to relevant stakeholders.
• Support internal and external audits by preparing document packages, retrieving historical records, and ensuring full traceability of document revisions.
• Train and guide team members on document control procedures, software tools, and company policies to promote organization-wide compliance.

Requirements

• Education: Bachelor's degree in Business Administration, Engineering, Information Management, or a related field from a recognized institution.
• Experience: Minimum of 2–4 years of proven experience as a Document Controller, preferably within construction, engineering, oil and gas, or a related industry.
• Proficiency in Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Documentum, or similar platforms.
• Strong command of Microsoft Office Suite, including Word, Excel, and Outlook, with the ability to manage large volumes of data accurately.
• Thorough understanding of document control principles, ISO standards, and quality management system requirements.
• Excellent communication skills in English, both written and verbal, with the ability to coordinate effectively across multicultural and cross-functional teams.
• High level of integrity, confidentiality, and the ability to manage sensitive documents and information with professionalism.

Benefits

• Competitive Compensation: We offer an attractive salary package benchmarked against industry standards, along with performance-based annual increments and bonuses.
• Health and Wellness: Comprehensive medical insurance coverage for employees and their immediate family members, including hospitalization and preventive care benefits.
• Professional Development: Access to sponsored training programs, certification courses, and workshops to support continuous learning and career advancement.
• Work-Life Balance: Flexible working arrangements, paid annual leave, and public holiday entitlements in compliance with Indian labour regulations.
• Inclusive Culture: A collaborative and respectful workplace that values diversity, encourages innovation, and recognizes individual contributions at every level of the organization.